River Parks Event Application

Thank you for your interest in staging an event in River Parks. Below is our Event Application that should be filled out completely. If you have already spoken with a member of our staff, we have most likely held your event date for you, pending the submission and approval of your application. This Event Application should be submitted 30 days prior to the requested date for consideration.

If there are any questions or conflicts, we will contact you after our review of your application. If your application is approved, we will send you an Event Contract; this is usually sent about three weeks prior to your event.

Please remember that until you have a signed Event Contract from this office and have met all the requirements specified in the Contract (including a valid certificate of insurance and paid park usage fee), you do not have legal authorization to hold an event in River Parks. Please feel free to contact John Graham at (918) 596 2008 if you have any questions.

Applicant Information

Contact Name (required)


Contact Email (required)


Organization


Address


City


State


Zip Code


Phone


Fax


To whom should inquiries from the public concerning your event be referred, and at what phone number?

Name


Phone


Event Information


Name of Event


Event Description

Date of Event


Event Website


Setup Time


Breakdown Time


Event Start Time


Event End Time


Estimated Attendance


Location in Park Desired


The next four questions are for runs, walks, or other athletic competitions


Start Location


Finish Location


Race Coordinator


RC Phone


Do you plan to have amplified sound at your event?
 Yes
 No


Start of Amplified Sound


End of Amplified Sound


River Parks Authority requires that any portable toilets being used on park property must be ordered thru the River Parks Authority. Will your event require portable toilets?
 Yes
 No


If so, how many?


Date to deliver portable toilets


Date to pick up portable toilets


Will tents be placed on site?
 Yes
 No


If yes, when will the tents be delivered?


Tent Company Name


Phone


Contact Name


Who will obtain City of Tulsa Tent Permits?


Name


Phone


Will you request River Parks to provide electricity, water, or other items?
 Yes
 No


Submission of this form indicates acknowledgement of the following:
1. River Parks Authority retains the sole rights to issue event contracts for any event held in whole or in part on Park property. This application which you have just completed is not a contract and implies no authority to hold an event at River Parks.
2. See attached “Partial List of Policies Governing Events at River Parks” and “Equipment & Facilities Rental Rates” for further information on Park usage.
3. If accepted, you will receive a contract for your signature. A copy of the Contract must be available at your event to River Parks employees or other officials.
4. Your contract will not be in effect unless a valid certificate of insurance and payment of your park usage fee is received by River Parks prior to your event.
5. If you are permitted to have vendors at the event, permittee is responsible for applying to, paying and or collecting any and all fee’s owed to the Oklahoma Tax Commission.
6. You specifically will not have permission for (A.) any amplification of sound, (B.) vehicles on park property, or (C.) sales of any kind, unless so stated in writing in the Event Contract from River Parks.
This Event Application must be received 30 days prior to the requested date for consideration.
Please fill out name, initials, and date below to indicate acceptance of the above terms.

Name (required)


Initials (required)


Date (required)


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